5 manual tasks you can automate with mobile forms software

Traditionally, numerous industrial settings have been littered with little menial tasks that make up the bulk of a manager's work day. Industry is all about the details, and whether it's prioritizing work orders or organizing employees' hours, there are always countless logistical nuances to attend to.

For decades, companies were forced to rely on clipboards, paper forms and pens for managing all their data. If they had piles and piles of work to complete, they had to literally sort through sheets of paper, prioritize them and toss them in the trash once they were completed. It was a low-tech and inefficient way of doing things - but luckily, we can all leave it behind now.

According to the Kissflow Blog, automating business processes is the wave of the future . There's no longer any reason to deal with the clipboards and papers because, let's face it - mobile forms software is here, and it's left all the old ways of doing business in the dust. Automation expert "Sharadha" notes that typically, managers receive hundreds of emails in a single day. It's insanely hard to handle all of these tasks on paper, let alone in your head - so why not automate them?

"There's no longer any reason to deal with the clipboards and papers - because mobile forms software is here."

"By automating your workflow, you have one streamlined mode of communication, and one common dashboard where all your requests, incoming and outgoing are placed, along with details about which stage in the business process they are at," Sharadha explained. "How difficult is it to click on 'Initiate a request' and send in a leave application to your manager?"

Mobile software takes so many obstacles - both logistical and personnel-wise - out of the equation. To complete an industrial task now, all you have to do is press a button and go.

Just think of the once-manual tasks that your workplace can now automate, simply by making the choice to go mobile:

1 - Organizing work orders

For many, many employees in industrial settings, the entire workday revolves around work orders. Requests come flying in from all around, and it's up to the workers and their managers to sort through them, prioritize, and tackle their to-do lists, one item at a time.

This can be overwhelming in certain situations. But according to Motion Computing, it can be tremendously helpful to automate all of this , using mobile form software instead of the typical pen and paper.

"A utility field worker's day begins with a work order," the source explained. "In fact, their entire work day is driven by work orders - from the dispatch to scheduling, tracking, approvals and completion. Automating this crucial process is the first step in streamlining overall utility operations."

Automating everything offers many benefits. For one, you're reducing the cycle of time that goes into seeing an order through, from initiation to the final closeout. With mobile technology, data is shared more quickly and seamlessly. You're also streamlining the dispatching process, meaning you reduce costs by improving efficiency and cutting down on lost paperwork.

2 - Handling inspections and audit sheets

There will always be situations when industrial facilities need to be inspected and/or audited. Workplaces need to be monitored on a consistent basis in order to sniff out potential issues with safety, regulatory compliance and company-wide rules about how workflow operates.

The inspection and auditing processes can be long and difficult - but according to the InspectiTrac Blog, there's a lot to be gained from moving it to a mobile platform . This technology can make the whole ordeal much quicker, thus saving you from throwing away money on unnecessarily complex tasks.

"Mobile technology makes the audit process faster without having to sacrifice quality of work."

"With each task and responsibility that auditors add to their plate, there is the need to make sure they are making adequate and productive use of their time," the source explained. "Internal audits are not something that are done quickly or should be done hastily. Internal audits often require capturing a great volume of information and finding a way to manage the data to achieve the results and corrective actions needed."

It's not about being quick and careless - mobile technology makes the audit process faster without having to sacrifice quality of work. If you're looking to identify potential safety hazards, take corrective actions when necessary and verify improvement over time on a rolling basis, mobile forms can make all of the above more feasible.

3 - Managing time sheets

Part of the daily grind for many employees is punching the clock at the beginning and end of each work day. Mobile applications make it easier to manage data about workers' hours without having to worry about papers being lost or forged or inaccurately recorded. This way, you can cut out the middleman and have workers input their basic information directly into your system.

4 - Doling out field tickets

Field tickets are an important corrective measure used to guide industrial teams and their employees toward best practices, reinforcing behaviors that are safe and compliant with all relevant regulations. By automating the process of handing out these tickets, your workplace can save time and increase efficiency among the ranks. This means those optimal ways of doing work will become reality sooner.

5 - Filing incident reports

When things do go wrong in the workplace, a report needs to be filed - and it's important for that information to get into the right hands as soon as possible. Mobile apps ensure that when incident reports are passed along, they find their way to the authorities who need to see them. There's no time to waste, and mobile apps guarantee that none is.

Cal Brown